Forms Inventory

There is a limit to the number of documents you can create based on your "virtual inventory." A unique contract is defined by the Lessor and the land description items. These unique contract identifiers cannot be changed once they've been saved or printed without using up another form in inventory. Once you've used up all your inventory, you will need to call Forms On-A-Disk to order more.

Adding an additional set of lease forms to your inventory is easy. Simply contact your Forms On-A-Disk Sales Representative and request more forms. (For more information on Virtual Forms Inventory, click HERE.)

Adding Text

Adding Text to the Lease

Position the text cursor at the location in the contract where you want to insert text. Type your inserted text. See Figure 1. Sample Text below.

Filling In Blanks

To fill in the blanks throughout the form, use your <ARROW> keys and the <PAGE UP> and <PAGE DOWN> keys to position the cursor on any blank, then enter the appropriate text. You can also use your mouse to position the text cursor on the blank lines. Generally, you will need to position the text cursor in the center of the blank line and type your answer (see Figure 1. Sample Text). If a blank line begins a line of text, you will NOT position your text cursor in the center, but will instead type from the beginning of the line.

Pasting Text from External Documents

You might want to paste text from another document into your Producers 88 Lease. If you do, it might not be formatted consistent with the lease text itself. To format it to conform to the formatting of the lease, position your text cursor inside the paragraph, then click “Forms On-A-Disk>Apply Standard Paragraph Format.” You can also press <Alt+P>.

Deleting Text

To delete text, simply highlight the text and press <DELETE>. The text will be marked with strikethrough (refer to Figure 1. Sample Text) if it is part of the original contract. If you strikethrough text accidentally, you can simply select "Undo" from the "Edit" menu (or press CTRL+Z) to undo the deletion. If you come back to a form later and need to remove the strikethrough line, see "Removing Revisions" below.

Replace Text

To replace text, simply strikethrough the text to be replaced, then add the text that will replace it. You can also highlight the text you want to replace, then simply start typing the text you want entered. It will automatically strikethrough the text to be replaced and place the inserted text to the right of it. See “Adding Text” and “Strikethrough Text” above for more information, and Figure 1. Sample Text, line 3, where “actual” replaces “true.”

Remove Revisions

To remove a strikethrough line in your document, highlight the text that has the strikethrough line you want to remove and select "Remove Revision" from the "Forms" menu. If there is text you have inserted that you subsequently want to remove, you can highlight it and press the <DELETE> key. To remove edits entered by somebody else, you will need to click “Forms On-A-Disk>Remove Revision.”

Turning Off Revision Balloons
(Word 2002 and 2003 ONLY)

Revision Balloons are new to Word since version 2002 (XP). They highlight revisions by drawing a line from the revision to a "balloon" in the margin, explaining the revision. Revision balloons cause printing and display problems, so you'll want to turn them off. CLICK HERE for instructions on hiding them.

Adding Acknowledgments and Signature Lines

Blank contracts come with one individual signature line and one individual acknowledgment. You can add more individual signature lines and individual acknowledgments, as well as corporate signature lines and corporate acknowledgments by clicking “Forms On-A-Disk>Add Acknowledgment/Signature Line.”

Keeping Track of Inventory

Each time you print or save, your current inventory will be displayed in the status bar. You can also find out how much inventory you have by clicking “Forms On-A-Disk>Forms in Inventory.”

Adding Inventory

When you are ready to add inventory, click “Forms On-A-Disk>Add Inventory,” then call Forms On-A-Disk to add inventory over the telephone!

Add Filename to Footer

If you want to be able to identify the saved file from a printed document, click “Forms On-A-Disk>Insert Filename in Footer” to insert the document’s filename in the footer, just to the right of the page numbering.

Note for Multiple Authors/Editors

Multiple authors/editors refers to a document that will be edited by more than one person on more than one licensed PC. To modify a document that has been sent to you from a separate PC and already edited, you will need to use the "Remove Revision" feature to modify the original editor's revisions. For instance, to delete text which was added by another user, highlight that text and select "Remove Revision" from the "Forms" Menu. NOTE: Each PC which will be used to edit the contract will need to be licensed.

Statement on Superceding Language

Additional provisions may be added to the lease, but it is up to you, the originator of the lease, to specify that those added provisions supercede the standard provisions of the lease. If you do not specifically state this, or if you do not strikethrough those provisions which the added provisions contradict, your lease could be legally ambiguous and untenable in a court of law.