AAPL and COPAS Quick Reference Sheet

Table of Contents

• First Things First
• Adding Text
• Adding Multiple Lines of Text
• Filling in Blanks
• Checking Boxes
• Deleting Text
• Removing Revisions
• Replace Text
• Accepting Changes and the "Final" Document
• Adjusting Page Numbers with ABC
• Important Notes
• Multiple Authors/Editors

Read Revision Balloons Settings in the Users Guide.

Position the text cursor at the location in the contract where you want to insert text. Click “Forms On-A-Disk>Insert Text.” You can also do this manually by positioning the text cursor at the location in the contract where you want to insert text, then typing a slash character “/” surrounded by spaces to indicate the insertion point (see sample below, line 11). Then, position the cursor on the line immediately above the line of text and set a tab mark on the ruler that will position the new text above the "/" you just typed. Press <CTRL+TAB> to position the text cursor above the "/" and type your additional text.

Figure 1. Sample Text

To fill in the blanks throughout the form, use your cursor keys and the <PAGE UP> and <PAGE DOWN> keys to position the cursor inside any blank (see Figure 2. Blanks, for detail), then enter the appropriate text. You can also use your mouse to position the text cursor on the blank lines.

Figure 2. Blanks

If you need to check or uncheck a box, position the cursor next to the box to be checked, then click “Forms On-A-Disk>Check-A-Box.” Alternately, you can press <Alt+J> to check or uncheck boxes.

Deleting text in these revision tracked documents will cause the words to be struck through. To strikethrough text, simply select the text and press <DELETE>. The text will be marked as above (refer to Figure 1, line 12). If you strikethrough text accidentally, you can simply select "Undo" from the "Edit" menu (or press CTRL+Z) to undo the deletion. If you come back to a form later and need to remove the strikethrough line, see "Removing Revisions" below.

To remove a strikethrough line in your document, highlight the text that has the strikethrough line you want to remove and click "Forms On-A-Disk>Remove Revision."

To replace text, simply strikethrough the text to be replaced, then add the text that will replace it. See “Adding Text” and “Strikethrough Text” above for more information, and Figure 1, line 10, above, where “title holders” replaces “owners.”

Accepting Changes and the "Final" Document

The page numbers on the document are static. That is, if you insert a page break, the next page will have the same number as the prior one. This was done to insure that the page numbers on the computer generated documents match up with the originals as printed by AAPL. When you add pages, you will need to modify the page number so that they are sequentially numbered. For instance, if you add pages to Article XV. Other Provisions of the JOA 1982, your page numbers will become 14a, 14b, 14c, etc. Here's how to adjust the page numbers:

The Easy Way

The Manual Way

Older versions of the form did not have the menu item (above). If you have an older version of the template, please contact us regarding an upgrade! However, you can also adjust page numbers manually by following these instructions:

Multiple Authors/Editors